VILLAGE OF EVENDALE
SPECIAL PLANNING COMMISSION MEETING MINUTES
JULY 30, 2005
EVENDALE MUNICIPAL BUILDING
The special meeting of the Evendale Planning Commission (EPC) was called to order by Chairperson Jim Guthrie at 9 AM on Saturday July 30, 2005. In addition to Chairperson Jim Guthrie, Dick Shaffer (Secretary), Susan VanAmerongen, Michael Schwartzman, and Chris Schaefer (Council Representative) were present. Village Staff present included James Jeffers (Village Engineer), Linda Fitzgerald (Consultant to the Village on Economic Development), Jack Cameron (Assistant to the Mayor), and Tim Burke (Village Solicitor). Ralph Terbrueggen
(Architectural Review Board) was present to assist the EPC. Representatives from the Applicant (Anchor Properties), TEC, CESO, and Cole Russell were present to assist in the deliberations which were solely aimed at the proposed Anchor development. Residents from Inwood Drive and Formica were also present. It was explained to the Formica representatives that their input to this process would be heard at the regular August EPC meeting on August 9 rather than at this special meeting.
CONTINUING BUSINESS
Anne McBride addressed the reduced list of items from the previous EPC meetings regarding the overall site as well as the Site A-1 (Wal Mart):
Anchor confirmed that the retention pond located on lot D-7 at the intersection of Cunningham Drive and Evendale Commons Drive would be wet and have a water feature corresponding to the one on Site A-1.
Lighting fixtures will highlight the Site A-1 building with wall sconces and the water feature in the retention pond will also be lighted. Uplighting of parking lot trees will not be provided due to the overall footcandles provided by the light standards on the parking lot diminishing the tree lighting effectiveness.
The Clock Tower will have two sides showing the time on the West and East sides.
Details of the retaining wall on the south side of Site A-1 were shown.
It was confirmed that the cart corrals would be constructed of 3 inch diameter galvanized steel and have 12.7 sq.ft. of sign area. After discussion it was agreed that the color would be the building green and cream and contain no signage advertising. The signs will only highlight Please Return Carts Here directional wording.
Due to the removal and relocation of some of the RR center islands, Anchor agreed to contribute up to $ 20,000 for the Landscaping/signage for Inwood Drive. This was subsequently modified later in the meeting in the language of the specific motions.
The signage on the Site A-1 building received considerable discussion. The proposed signage area has been lowered from the original discussions to where the front signage area is now 840 sq.ft., (less than 5% of frontal area) and the sides of the building are 67 and 92 sq.ft. The Zoning Code wording on allowable signage can be confusing with the determination of what is directional, and the 200 sq.ft. minimum with the number and qualifications (one-third of building frontal area etc). It was agreed that EPC need long term to come up with some recommendations for revising the Sign Ordinance, but the EPC concurred with the proposed signage as presented.
Landscaping final plans are being discussed with the Ralph Terbrueggen, but all details meet or exceed the minimum Zoning requirements.
Tim Burke walked the EPC through the language contained in the Declaration of Covenants and Restrictions and Reservation of Easements and the Council Ordinance 04-52A which approved the preliminary site plan with conditions.
In comparing Council Ordinance 04-52A with the Final Plan submittal, members VanAmerongen, Shaffer, and Guthrie felt the final plan did comply with the Ordinance while member Schwartzman (center alee not consistent with rendering, signage not compliant) and Schaefer (renderings not necessarily consistent and no unified central drainage system) indicated that it did not comply.
Council Member Carolyn Smiley Robertson, who had joined the meeting in progress to observe, provided some personal thoughts. She commended the EPC for the lengthy, detailed review of the Applicant’s proposal and wanted to ensure that the final plan was consistent with Council’s Ordinance and the PBD. EPC member Shaffer asked the Wal Mart representative (Debra Sullivan) to consider tow things which were not mandatory, but desirable. First was to try and make the building an ECO friendly showcase for conservations of water, energy, etc through novel engineering approaches. The second request was to implore Wal Mart to be an active participant in the local activities. Ms. Sullivan explained that Wal Mart has an aggressive community outreach program for every store. In this case there will be a grand opening event
with contribution as well as a yearly commitment to the community of between $50,000 and $75,000.
The motion that the EPC grant approval of the Evendale Commons Business Park Planned Business Development (PBD) Final Site Plan for the overall development and for area A-1 was amended to include in item 6 to the revised 3 inch diameter galvanized steel, in item 7 the addition of the phrase “or a portion of that lot” at the end of the first sentence, in item 4 revision of the contribution by Anchor of not less than $30,000 and no more than $50,000 to the Village for use as deemed appropriate for relocation of any center islands on RR and the enhancement of the entrance to Inwood Drive, and item 9 language addressing clearance and maintenance of GB1 and GB2. The motion to approve was made by member Shaffer and seconded by Mr. Guthrie. The motion to approve the final site PBD was passed by a vote of three
(VanAmerongen, Guthrie, and Shaffer) votes affirmative to two nay votes (Schwartzman and Schaefer).
A motion to approve recommendation to Council of the final Plat approval was made by member Guthrie and seconded by Mr. Shaffer. The vote to recommend approval was passed by a vote of three affirmative (Shaffer, VanAmerongen, and Guthrie) votes to two nay votes from members Schwartzman and Schaefer.
On a motion by Ms. VanAmerongen and second from Mr. Schwartzman the meeting was adjourned at 12:50 PM by a vote of 5 to zero.
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Jim Guthrie
Chairperson, Evendale Planning Commission
Attest:
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Dick Shaffer
Secretary, Evendale Planning Commission
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